Extract and analyze data from invoices, receipts

Financial Document Parser

Extract structured data from financial documents with automatic categorization and analysis.

When to Use This Skill

Activate when the user:

• Provides invoices, receipts, or bank statements
• Asks to "parse this invoice" or "extract data from this receipt"
• Needs expense categorization
• Wants to track spending patterns
• Asks to generate expense reports
• Mentions financial document analysis
• Provides PDF or image of financial documents

Instructions

1. Identify Document Type

   • Invoice (business to business)
   • Receipt (point of sale)
   • Bank statement
   • Credit card statement
   • Expense report
   • Tax document

2. Extract Core Information

   For Invoices:

   • Invoice number
   • Invoice date and due date
   • Vendor/supplier name and contact
   • Client/recipient name
   • Line items (description, quantity, unit price, total)
   • Subtotal, tax, and grand total
   • Payment terms
   • Payment methods accepted

   For Receipts:

   • Merchant name and location
   • Date and time
   • Items purchased
   • Individual prices
   • Subtotal, tax, total
   • Payment method
   • Last 4 digits of card (if present)

   For Bank/Credit Card Statements:

   • Statement period
   • Account number (last 4 digits)
   • All transactions (date, description, amount, balance)
   • Beginning and ending balance
   • Total credits and debits
   • Fees or interest charges

3. Categorize Expenses

   • Business expenses: Office supplies, software, equipment
   • Travel: Transportation, lodging, meals
   • Utilities: Internet, phone, electricity
   • Professional services: Legal, accounting, consulting
   • Marketing: Advertising, subscriptions
   • Entertainment: Client meals, events
   • Other: Miscellaneous

4. Identify Patterns

   • Recurring charges (subscriptions)
   • Duplicate charges
   • Unusual or high-value transactions
   • Tax-deductible expenses
   • Foreign currency transactions

5. Generate Structured Output

   • Create CSV-ready format
   • Summarize totals by category
   • Flag items needing attention
   • Calculate tax implications (if relevant)

Output Format

# Financial Document Analysis

## Document Details
- **Type**: Invoice / Receipt / Statement
- **Date**: [Date]
- **Vendor/Merchant**: [Name]
- **Document Number**: [Number]
- **Total Amount**: $X,XXX.XX

## Line Items
| Description | Quantity | Unit Price | Total |
|-------------|----------|------------|-------|
| [Item] | X | $XX.XX | $XX.XX |

## Financial Summary
- **Subtotal**: $X,XXX.XX
- **Tax**: $XXX.XX
- **Total**: $X,XXX.XX
- **Payment Method**: [Method]

## Expense Categorization
| Category | Amount | Items |
|----------|--------|-------|
| Software | $XXX | Slack, GitHub |
| Office | $XX | Supplies |

## Insights
- Tax-deductible business expenses: $X,XXX
- Recurring charges detected: 3 subscriptions ($XXX/month)
- Foreign transaction fees: $XX

## Flagged Items
- [ ] Large expense ($X,XXX) - verify approval
- [ ] Duplicate charge detected on [date]

## Export Data (CSV Format)
```csv
Date,Vendor,Description,Category,Amount,Tax Deductible
2025-01-15,Adobe,Creative Cloud,Software,52.99,Yes

Recommendations

• Track recurring $XXX/month for [subscription]
• Consider negotiating bulk discount with [vendor]
• Set up payment reminder for [invoice due date]

## Examples

**User**: "Extract data from this invoice PDF"
**Response**: Parse PDF → Extract vendor info, line items, totals → Categorize as business expense → Format as structured data → Generate CSV export

**User**: "Analyze my bank statement and categorize expenses"
**Response**: Extract all transactions → Categorize each (dining, software, travel) → Identify recurring charges → Calculate totals by category → Flag unusual transactions → Generate spending report

**User**: "Parse these 10 receipts and create an expense report"
**Response**: Process each receipt → Extract merchant, date, amount, items → Categorize expenses → Calculate totals → Generate consolidated report → Create CSV for expense submission

## Best Practices

- Preserve exact amounts (don't round)
- Maintain currency symbols and formats
- Note when data is unclear or illegible
- Flag suspicious or duplicate transactions
- Provide tax-relevant categorization
- Use standard expense categories
- Generate export-ready formats (CSV, JSON)
- Protect sensitive info (mask account numbers)
- Identify missing information (no date, unclear vendor)
- Calculate totals and verify against document
- Note discrepancies or calculation errors
- Include exchange rates for foreign currency