Two-layer memory architecture for board meeting decisions

Decision Logger

Two-layer memory system. Layer 1 stores everything. Layer 2 stores only what the founder approved. Future meetings read Layer 2 only — this prevents hallucinated consensus from past debates bleeding into new deliberations.

Keywords

decision log, memory, approved decisions, action items, board minutes, /cs:decisions, /cs:review, conflict detection, DO_NOT_RESURFACE

Quick Start

python scripts/decision_tracker.py --demo             # See sample output
python scripts/decision_tracker.py --summary          # Overview + overdue
python scripts/decision_tracker.py --overdue          # Past-deadline actions
python scripts/decision_tracker.py --conflicts        # Contradiction detection
python scripts/decision_tracker.py --owner "CTO"      # Filter by owner
python scripts/decision_tracker.py --search "pricing" # Search decisions

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Commands

Command	Effect
/cs:decisions	Last 10 approved decisions
/cs:decisions --all	Full history
/cs:decisions --owner CMO	Filter by owner
/cs:decisions --topic pricing	Search by keyword
/cs:review	Action items due within 7 days
/cs:review --overdue	Items past deadline

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Two-Layer Architecture

Storage follows the canonical two-layer decision memory (see ../agent-protocol/SKILL.md → "Decision Memory (Canonical Layout)") — the same layout /cs:decide writes.

Layer 1 — Raw Transcripts

Location: ~/.claude/decisions/raw/YYYY-MM-DD-<slug>.md

• Full Phase 2 agent contributions, Phase 3 critique, Phase 4 synthesis
• All debates, including rejected arguments
• NEVER auto-loaded. Only on explicit founder request.
• Archive after 90 days → ~/.claude/decisions/raw/archive/YYYY/

Layer 2 — Approved Decisions

Location: ~/.claude/decisions/approved/ — one record per decision (YYYY-MM-DD-<slug>.md) plus the append-only index decisions.md

• ONLY founder-approved decisions, action items, user corrections
• Loaded automatically in Phase 1 of every board meeting
• Append-only. Decisions are never deleted — only superseded.
• Managed by Chief of Staff after Phase 5. Never written by agents directly.

Migration: a legacy memory/board-meetings/ folder may exist from earlier versions; read it for history but write all new entries to ~/.claude/decisions/.

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Decision Entry Format

## [YYYY-MM-DD] — [AGENDA ITEM TITLE]

**Decision:** [One clear statement of what was decided.]
**Owner:** [One person or role — accountable for execution.]
**Deadline:** [YYYY-MM-DD]
**Review:** [YYYY-MM-DD]
**Rationale:** [Why this over alternatives. 1-2 sentences.]

**User Override:** [If founder changed agent recommendation — what and why. Blank if not applicable.]

**Rejected:**
- [Proposal] — [reason] [DO_NOT_RESURFACE]

**Action Items:**
- [ ] [Action] — Owner: [name] — Due: [YYYY-MM-DD] — Review: [YYYY-MM-DD]

**Supersedes:** [DATE of previous decision on same topic, if any]
**Superseded by:** [Filled in retroactively if overridden later]
**Raw transcript:** ~/.claude/decisions/raw/[DATE]-<slug>.md

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Conflict Detection

Before logging, Chief of Staff checks for:

1. DO_NOT_RESURFACE violations — new decision matches a rejected proposal
2. Topic contradictions — two active decisions on same topic with different conclusions
3. Owner conflicts — same action assigned to different people in different decisions

When a conflict is found:

⚠️ DECISION CONFLICT
New: [text]
Conflicts with: [DATE] — [existing text]

Options: (1) Supersede old  (2) Merge  (3) Defer to founder

DO_NOT_RESURFACE enforcement:

🚫 BLOCKED: "[Proposal]" was rejected on [DATE]. Reason: [reason].
To reopen: founder must explicitly say "reopen [topic] from [DATE]".

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Logging Workflow (Post Phase 5)

1. Founder approves synthesis
2. Write Layer 1 raw transcript → ~/.claude/decisions/raw/YYYY-MM-DD-<slug>.md
3. Check conflicts against ~/.claude/decisions/approved/decisions.md
4. Surface conflicts → wait for founder resolution
5. Write the approved record to ~/.claude/decisions/approved/YYYY-MM-DD-<slug>.md and append to the index decisions.md
6. Confirm: decisions logged, actions tracked, DO_NOT_RESURFACE flags added

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Marking Actions Complete

- [x] [Action] — Owner: [name] — Completed: [DATE] — Result: [one sentence]

Never delete completed items. The history is the record.

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File Structure

~/.claude/decisions/
├── raw/YYYY-MM-DD-<slug>.md        # Layer 1: full transcript per meeting
├── raw/archive/YYYY/               # Raw files after 90 days
├── approved/YYYY-MM-DD-<slug>.md   # Layer 2: one record per approved decision
└── approved/decisions.md           # Layer 2 index: append-only, founder-approved

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References

• templates/decision-entry.md — single entry template with field rules
• scripts/decision_tracker.py — CLI parser, overdue tracker, conflict detector